PayCycle - My Wish List
Now that PayCycle is becoming part of Intuit (see announcement earlier this month), I’m hoping to see even tighter integration between the PayCycle software and QuickBooks.
I’m an avid PayCycle user, and I love what it does already, but here are my top wishes and hopes for the future:
- Provide for full paycheck transactions to be imported into QuickBooks. At this point, it’s impossible for developers to access the PAYCHK transactions in QuickBooks because the SDK doesn’t provide any support for that. But now that Intuit will own PayCycle, maybe they’ll find a way to get that done.
- Timesheet integration: Provide a link between QuickBooks timesheets (desktop), and the QuickBooks online time tracker to feed timesheet information directly into PayCycle so that the payroll clerk doesn’t have any data entry to do. This would save every PayCycle user boatloads of time.
- Electronic Payments for Withholdings: We’d really like to see PayCycle provide electronic payments for 401k deposits and HSA plans.
- Lumpsum Bank Transfer Amounts instead of individual paychecks: For security purposes, many employers want to have payroll detail kept out of the company bank account. PayCycle should have an option to transfer a lump sum amount from the bank account to the PayCycle accounts, where all the paycheck detail is kept. Then syncronize a general journal entry into QuickBooks that records the totals for each payroll run.
- Better reports: I always have difficulties finding the right report to get what I want. For example, how about a year-to-date total pay (with each payroll item, deduction, and tax) all totaled by employee. Several reports I need are difficult to find, if they exist at all.
Please add your wishes to mine and we’ll see if we can get them to the right people at PayCycle.
Totals at the Bottom of the Input Page: Total Reg Hours, Total OT, etc. for verification.
My wish list has just a couple of more items.
Allow us to print the state unemployment check from paycycle instead of just assigning the check number to import to QuickBooks.
Electronic payment of withholdings would be ideal, but at least allow us to generate checks for state unemployment, retirement, garnishments, payroll processing fee, etc. without having to set each payee as a subcontractor and not have to open a second software program to create those checks. Proves difficult if the client maintains their own QuickBooks file.
Allow for subcontractors to be assigned specific QuickBooks account the same as employees. This way you can prepare all the checks mentioned above using the subcontractor function, but not have to go into the client’s QuickBooks file and reclass all of these payments out of the subcontractor account to the correct expense or liability account.
Totals on the payroll detail report by employee and grand total. Total hours and total gross compensation.
Mike,
PayCycle already does send electronic payments for withholdings as well as state unemployment. Essentially all “taxes” are handled for you, and there is no need to “generate checks.”
With the OneClick Export, all of the activity is downloaded directly into QuickBooks. However, you must be running MS Internet Explorer on the same machine as QuickBooks in order for the OneClick Export to work, which makes it somewhat challenging for accountants who provide Payroll Services from a remote location.
What they don’t yet handle is the retirement deposits, garnishments, insurance, etc., so that is definitely something we’re pushing them to do.
I don’t understand your suggestion about using “subcontractors.” It sounds like doing that so that you can print checks for tax liability payments. But that’s totally unnecessary.